Document Management

DocumentMall is Lanier’s document storage and management solution in the “cloud” that gives organizations the ability to store, retrieve, manage and share electronic files and scanned paper documents using the Internet.

Secure, online document repository is instantly accessible from any location using a web browser and a computer.
Cost-effective, low-risk method of electronic document conversion, storage, and distribution. Watch a demo now –
NEW capabilities in version 9.1 make it even easier to import, store and manage documents in DocumentMall, retrieve them when needed; and truly collaborate with others using the Internet.

The DataOverwriteSecurity System (DOSS) overwrites data that is temporarily stored on the hard drive of digital Multifunctional Products by writing over the latent image with random sequences of 1’s and 0’s. This process makes any effort to access and reconstruct residual image data virtually impossible. The DataOverwriteSecurity System reduces risk of information theft by performing a three-pass overwrite to data written to the MFP’s hard drive. Ideal for any organization using digital Multifunctional Products to process secure or confidential information.

With @Remote Office, collection and submission of meter data can be automated eliminating the manual collection and reporting of meter data. @Remote Office utilizes a single, thin-server type appliance to collect and report device data, automate service and toner alerts, and enable remote firmware upgrades. In addition, @Remote’s secure, web-based reporting portal transforms captured data into valuable population, utilization, trending and Green Reports.

eCopy PDF Pro Office, the latest enterprise-ready PDF solution from Nuance, is the smarter PDF desktop software companion to MFPs. It’s a powerful, easy-to-use PDF solution that lets you create, convert, and collaborate like never before for dramatic productivity gains and cost savings. What’s more, eCopy PDF Pro Office is available at one-third the price of products with comparable capabilities, so you get exceptional value without compromise.

Information literally surrounds you – in folders and filing cabinets, spilling out of desk drawers or buried in your Inbox. It could be somewhere in a spreadsheet, on your tablet or in the Cloud. Information is changing and so is the way you work with it. You want the best tools in the industry to bring together the information you need, when and where you need it. Make information work for you – with Personal Paperless Document Manager NX. This award-winning solution helps you get more done in less time – with less effort. You can leverage your existing Ricoh MFP by adding the powerful OCR capabilities of Personal Paperless Document Manager NX. Now you can easily take the information from paper or digital files right to the Cloud, where you can store or share it with others.

Smart Accounting software allows you to monitor all print, copy, scan and fax activity for devices and associate costs for tracking and charge-backs. This comprehensive solution allows you to understand and manage document output costs to reduce your Total Cost of Ownership.

Tracks Activity by User – Access to MFP features requires a pre-assigned user code, which accurately tracks all activity for future reporting. Creates Detailed Reports – Administrative and end-user reports provide detailed information on all activity and allows costs to be associated for tracking or user bill-back purposes